Student Record Confidentiality
ANNUAL NOTIFICATION TO STUDENTS OF FERPA RIGHTS
Bellin College complies with the Family Educational Rights and Privacy Act (FERPA). Once enrolled, all students have a right to inspect and review most of their educational records maintained by Bellin College under the Family Educational Rights and Privacy Act of 1974 (Buckley Amendment). Under most circumstances, no personally identifiable data regarding grades or professional appraisal will be released to a third party without the written consent of the student. Students may challenge information in their records which they believe to be inaccurate, misleading or inappropriate. The College implements all provisions of (FERPA) as amended. For purposes of general records accountability, a file system has been established for all student records under the control and supervision of the Registrar of Bellin College.
Exceptions for record release under FERPA include the following:
Release of directory information *
Requests of state or federal agencies for information essential to fulfill legal requirements for accreditation. Requests from agencies or organizations from which students have received financial aid Requests in accordance with a lawful subpoena or court order, and requests from College Officials with legitimate educational interests. Bellin College has defined the following as directory information:
- E-mail address
- Telephone numbers (mobile phone only)
- Date of birth (month and day only)
- Dates of attendance, year in college and enrollment status (e.g., FT, PT)
- Academic honors
- Previous institutions attended
- Participation in officially recognized activities, and
* Students wishing to keep confidential some or all of the directory information must complete a form available in the Student Services Office. Students should be aware that placing a FERPA “block” on all records includes limiting the College’s ability to provide reference requests.
Students may grant permission to release non-directory information to specific individuals by completing an Academic Information Release form.
Students can request access to records, files, documents, and other materials directly related to them which are maintained by Bellin College by appointment with the Registrar.
FERPA: Procedure for Review of Records, see below.
The student has the right to file a complaint with the U.S. Department of Education concerning alleged failure by Bellin College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520
Phone: 1-800-USA-LEARN (1-800-872-5327)
Form updated: 8/27/2013
FERPA- Procedure for Review of Records
Students wishing to review their files should submit a written request to the Registrar identifying the records they wish to inspect. Although FERPA allows the College to act on the request within 45 days of the day they receive a request for access, Bellin College will usually be able to make arrangements for access within 10 working days. The Registrar will notify the student of the time and place where the records may be inspected.
A College official (Registrar or Vice President of Student Services) will be present when the record is reviewed. The student will be required to sign a waiver of responsibility of the College for further confidentiality if copies of any information are made and given to the student.
There is a charge of $1.00 per side for copying of any information in the record. Students have the right to seek deletion or modification of information contained in their education records that they believe are inaccurate or misleading. Academic or clinical grades given in individual units and/or courses are an exception. Students should write the College official responsible for the record, clearly identifying the part of the record they want changed and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. The student has the right to file a complaint with the U.S. Department of Education concerning alleged failure by Bellin College to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is: